Carrier Settlements and Accounting Features
 Multiple
Companies that can share or not share mutual information.
The Omni system
allows
for multiple companies that can share or not share mutual information.
Sharing master files allows you to have separate financial reporting without
duplication entry information. All or selected master files such as Chart
of Accounts, customers, Carriers and employees files can be shared. The
option to keep companies separate keeps confidential information secure.
The flexibility reduces the time to manage multiple companies.
Settlement
Features:
History on payments to
carriers.
Complete history records on payments to
carriers, including search by your Pro number or the carrier Pro number. Providing quick
response to Carrier request for information eliminates delays and provides good
Carrier relations. Reducing the internal administration costs associated with
Carrier payments and auditing.
Provides
functions necessary to process any pay method.
The Omni Settlements system provides
functions necessary to process any pay method. Carriers can
be set up for any pay method: % of revenue, mileage, flat rate, hundred weight,
# of cases, stop offs and exception pay. Omni Settlements interfaces with
dispatch and billing transfer load data for Carriers. Reduces the required time to create
payroll with correct pay methods including all approved pay amounts.
One
check-in screen for settlements.
The Omni system has one check-in
screen for settlements to handle paper work check-in, reimbursements and special
pay. This provides an easy process to update pay information for Carriers decreasing the time to process settlements.
On-line
advances from an advance service.
Omni provides on-line advances from
an advance service such as Comdata, EFS, TCHK, etc. With this ability,
advances from dispatch and
automatically charge the Carrier and set up pay to the service. This
provides a timely posting of advance money plus a time saving advantage for the
dispatcher with a paperless transaction. Personnel does not have to call
the service or complete a form with authorization codes for the service.
Codes are downloaded into the system from the service as needed.
Detail
pay statements for Carriers.
Print statements for Carriers detailing all trips and deductions. Providing all needed
information reduces internal administrative time dealing with Carrier questions.
Print 1099's for
Carriers.
Omni provides 1099's for Carriers. The 1099 totals are retained for all payments and will print
on standard 1099 forms. This eliminates the time to manually add earnings
for the year, reducing internal administration cost associated with year end
processing.
Accounting Features:
All queries, reports or accounting periods can be selected by specific criteria.
Providing
management with the knowledge to make quick and economically sound decisions in
their business operations. Increase revenue and decrease cost associated
with decisions made when you have the right information available.
Multiple
billing options.
The Omni system has multiple billing
options. Bill by individual invoice, consolidated invoice by customer,
assignment to factor, billing statement or user defined parameters. Providing
customers with the required billing format increases cash flow and can decrease
cost associated with funding.
Build
rate tables specific to each customer.
There are two benefits with automatic
rating. First to eliminate entering rating information on each individual
invoice. Second, it eliminates rating errors that occur when dealing with large
amounts of diverse ratings. Ultimately keeping cost down from invoicing errors
that could effect profitability and collections.
Build
fuel surcharge rate tables for any customer.
The Omni system provides the ability
to build fuel surcharge rate tables for any customers to have the system
automatically add fuel surcharge to the invoices. There are two benefits
with automatic rating. First to eliminate calculating fuel surcharge on each
individual invoice which can change weekly. Second, it eliminates errors that
occur with selecting correct dates and rates. Ultimately keeping the cost
down from invoicing errors that could effect profitability and collections.
Fully integrated
accounting system.
The Omni system is a fully integrated
accounting system. Data from A/R, A/P, Billing, Settlements
and Payroll automatically post to the General Ledger system for immediate
reporting. Select fiscal year, calendar year end or a user defined month end.
With all systems posting to the General Ledger you will reduce time doing manual
updates and journal entries to enter amounts into sub systems. This
translates to cost savings.
Diversified
financial reporting options.
General Ledger accounts can be set up
for financial reporting by division or profit center on a per company or
consolidated basis. This provides the ability to analyze profit and loss for
different divisions or separate companies or consolidated. Determine areas
that have losses thereby reducing cost associated with operating multiple
companies or divisions.
Bank reconciliation.
Omni's bank reconciliation system
provides the ability to clear checks from bank statements or download cleared
checks from your bank to update cleared checks automatically. This reduces
internal administration cost associated with bank reconciliation.
Multiple accounting
periods to be active simultaneously.
With the Omni system, multiple
accounting periods can be active simultaneously. Continue invoicing in
your current month without having to close the prior month. This can
increase cash flow without delayed billing and without having to segregate
invoices by date.
Flexible
journal entry system.
Omni has a flexible journal entry system
that automatically post repetitive and reversing journal entries. Decreasing the
time need to post these entries will increase user productivity.
Multi
period account analysis.
With multi period account analysis
you can select any General Ledger account to
print a detail listing for any range of months for analysis. This minimizes the
time to print each month individually which reduces the cost normally associated
with monthly, quarterly or selected time analysis.
Accounts Receivable Features:
Accounts
Receivable system that can closely monitor payment activity and collections
issues.
A selection screen of open items
simplifies the payment application process allowing user access and payment by
invoice number, bill of lading number or by customer. Enter, post and
print batches for daily deposit on customer accounts as well as miscellaneous
cash. An aged accounts receivable report can be
printed for all customers or one at any time as well as past due statements and
monthly customer statements. A flexible accounts receivable system that in addition to
standard information regarding a customer, current balances and valuable credit
information is maintained and interfaced with dispatch and freight billing .
This means faster and more effective process which translates to a faster path
to profit and productivity. Print / display aging for all customers
or one individual customer.
Customer
Call screen.
The Omni system provides a customer
call screen to record collection calls to a customer. With one click view
customer information including outstanding invoice totals, invoices not billed
and detail invoice inquires. Reduces internal administration cost associated
with bill collections.
Accounts Payable Features:
A
flexible Accounts Payable system.
The Omni Accounts Payable system was
designed to minimize user input and assure accuracy. Some of the functions are:
the ability to input General Ledger account numbers associated with a vendor.
Automatically assign voucher numbers when vendor invoices are entered. Project
cash needs for next week or next month. Vendor invoices can be broken down into
multiple G/L accounts. Manual checks can be written and updated. Driver and
contractor advances can be entered and the system will automatically create an
entry in settlements. Repetitive invoices can be created that will post
for each month. Select to pay invoices by individual invoice or due
date. A flexible accounts payable system that minimizes input and
assures accuracy in the accounting for and payment of supplies bills. With these
functions available it will mean a fast and more effective process which
translates to a faster path to profit and productivity.
Vendor payment history inquiry.
The Vendor Payment History Inquiry
will allow you to view all entered invoices and payment status. Providing quick
response to vendor request for information eliminates delays and provides good
vendor relations. Reducing the internal administration costs associated with
bill paying and auditing.
Budgeting System Features:
Flexible
budgeting system.
Create monthly revenue projection by;
number of working days, miles, tractors, revenue per mile, seasonality
percentage adjustment, fixed amounts or any combination. Monthly expenses amounts can be created
by mileage, percent of other accounts, percent of revenue, daily or fixed
amounts. Financial reports available with actual
month versus budget and year-to-date comparisons. a budgeting system that allows
both comparative reports and an adjustable revenue and expense calculations
provides management with the knowledge to make quick and economically sound
decisions in their business operations.
|
